Vendor Payment / Reimbursement Request

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PLEASE NOTE

Vendor payment and reimbursement requests may only be submitted by the head coach or team parent. Any request submitted by others must be approved by the head coach before processing.

Vendor payments require a W9 from the vendor and must be sent to the vendor directly, not to a coach or other individual.

All check requests are processed through our online banking bill pay system, not printed and mailed/delivered. If you have a special need for receiving a check directly, please note the reason why and we will try to accommodate your request but cannot guarantee it.

REIMBURSEMENT requests must now be for a minimum of $200. If your REIMBURSEMENT request is not at least $200, please hold it until you have multiple requests totaling at least $200, or until your FINAL request of the school year. THIS DOES NOT APPLY TO VENDOR DIRECT PAYMENTS.

*Indicates required field

Choose one*:
Vendor paymentReimbursement (minimum $200)

--Multiple categories of expenses may be included per request, but must be broken out by budget line for record keeping. Please split totals by category below.--

ADD UP ALL LINES AND ENTER TOTAL

Choose one*: (PayPal is reimbursed immediately, checks take about 10 days. Please use PayPal whenever possible.)
PayPalCheck

For PayPal reimbursement/payment, please provide email or phone number.

For check reimbursement/payment, please provide name, address, and phone number.

( best practice is to combine receipts in to one PDF file )

By checking this box, I confirm this request is accurate and it replaces my signature.

PLEASE NOTE

REIMBURSEMENT requests must now be for a minimum of $200. If your REIMBURSEMENT request is not at least $200, please hold it until you have multiple requests totaling at least $200, or until your FINAL request of the school year. THIS DOES NOT APPLY TO VENDOR DIRECT PAYMENTS.

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